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Day Of Coordination
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Day Of Coordination
Day Of Coordination
Includes:
Already have a venue and vendors
I’ll work with you from the 60 days leading to your wedding
I’ll be on-site throughout the event to ensure your vision come to life
Reliable communication
Event design
Guest list management
Wedding timeline
Handling all requires and request from couple, wedding party, vendors and guests
EVENT OVERVIEW
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EVENT OVERVIEW
Event name / type
(Required)
Wedding
Birthday
gala
Other
Event date
(Required)
MM slash DD slash YYYY
Event start & end time
(Required)
Hours
:
Minutes
Venue name (ceremony, cocktail, reception)
(Required)
Venue contact name
(Required)
Venue phone
(Required)
Expected guest count
(Required)
CLIENT INFO
Name
(Required)
Phone number
(Required)
Email
(Required)
Emergency contact
(Required)
TIMELINE & SCHEDULE
What time the venue be accessible for setup?
(Required)
Hours
:
Minutes
What time do vendors arrive?
(Required)
Hours
:
Minutes
Guest arrival time
(Required)
Hours
:
Minutes
Ceremony start time
(Required)
Hours
:
Minutes
Cocktail hour time
(Required)
Hours
:
Minutes
Reception start time
(Required)
Hours
:
Minutes
Reception start time
(Required)
Hours
:
Minutes
Dinner service time
(Required)
Hours
:
Minutes
Speeches / toasts (time)
(Required)
Hours
:
Minutes
Dancing (start time)
(Required)
Hours
:
Minutes
Attach or link finalized timeline (URL)
(Required)
VENDORS
Please provide the following for each vendor
Company / contact name
(Required)
Company phone number
(Required)
Email
(Required)
Arrival & departure time
(Required)
Hours
:
Minutes
Attach a full vendors list if available
(Required)
Catering
Florist
Photographer / videographer
DJ / band
Rentals
Cake / baker
Transportation
Hair / makeup
Officiant
DECOR & SETUP
Who is responsible for setup & teardown
(Required)
Are there specific decor instructions?
(Required)
Table layout / floor plan attached?
(Required)
yes
No
File
(Required)
Max. file size: 512 MB.
Favors / special display
(Required)
Welcome sign
(Required)
Seating chart available?
(Required)
yes
No
FOOD & BREVAGE
Caterer name & contact
(Required)
Meal sercvice type
(Required)
buffet
plated
family style
Other
Bar set up
(Required)
open bar
cash
limited
Cake / desserts details
(Required)
Allergies or dietary restrictions
(Required)
ENTERTAINMENT
Type of entertainment
(Required)
DJ
band
Other
Contact info
(Required)
Setup needs (power, stage)
(Required)
Special song request
(Required)
SPEECHES, TOASTS, SPECIAL MOMMENTS
Who will be speaking
(Required)
Performers
(Required)
Any surprises or secret plans
(Required)
PHOTOGRAPHY & VIDEOGRAPHER
Photo/ video team contact info
(Required)
Must-have shots / moments
(Required)
Designated photo coordinator
(Required)
ATTIRE & PERSONAL ITEMS / EMERGENCY
Who is the point of contact for last minute decisions?
(Required)
Where will personal items be stored
(Required)
Bags
gifts
change of clothes
Who is responsible for taking items home after event.
(Required)
PAYMENT & GRATUITY
Parking info for guest & vendors
(Required)
Guest transportation
(Required)
Load in / load out instructions
(Required)
LOGISTICS
Are all vendor payments made in advance?
(Required)
Who is responsible for distributing final payments/tips
(Required)
Where will checks envelopes be kept?
(Required)
CAPTCHA
Information
Full Name
Phone
Email
Preferred method of contact
Call
Text
Email
Event Overview
Wedding
Bridal shower
Event theme (if any)
Date of the event
Event Start Time
Event End Time
Estimated number of guest
Venue Details
Do you already have a venue booked?
(If yes then provide venue Name & address Looking for outdoor, banquet hall)
Yes
No
Budget
What is your estimated total budget?
What other services do you already have?
Photographer
Venue
Caterer
Entertainment
Rentals (Tables, Chairs)
What are your top priorities for spending?
Food
Decor
Entertainment
Venue
Photography / Videography
Other
Catering
Will you require catering?
Yes
No
Not Sure
Type of service preferred
Sit down dinner
Cocktail Style
Buffet
Dietary restrictions or preferences?
Vegan
Allergies
Kosher
Will alcohol be served?
Yes
No
If yes, how will it served?
Open bar
Cash bar
Limited bad
What time of entertainment are you considering?
Dj
Live band
Any specific performers or activities already?
Design Atmosphere
Preferred color theme
Do you need assistance with
Decor
Floral arrangements
Lighting
Additional details
Submit Your Inquiry
